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NCJ Number: NCJ 240923     Find in a Library
Title: Community Corrections Automated Case Management Procurement Guide with Bid Specifications, Version 1.0
  Document URL: PDF 
Author(s): Adam K. Matz
  Project Director: Kathy Gattin
Corporate Author: Council of State Governments
United States of America

American Probation and Parole Assoc
United States of America
Date Published: 2012
Page Count: 145
  Annotation: Guidance is offered for persons assigned to procure an automated information solution (e.g., a case management system) for a community corrections agency.
Abstract: Chapter 1 discusses preparing an agency for change. A tool known as SWOT (Strengths, Weaknesses, Opportunities, Threats) assists with determining what currently does and does not work well and what needs to be done for the future vitality of the agency. From the outset, a procurement team should be established that is composed of individuals knowledgeable about technology, law, organizational politics, agency business procedures, and the intra-agency working culture. Chapter 2 focuses on the decision to buy, build, or buy and customize an improved system. The advantages and disadvantages of each approach are discussed. Chapter 3 outlines steps and offers tips for developing an RFP (Request for Proposal). This includes the development of a project plan that outlines the technology project’s scope and objectives, timeline, budget, potential risk factors, communication strategy, and procurement considerations. Chapter 4 presents an indepth discussion of information sharing, an important but often overlooked concept at the procurement stage. Several useful tools and initiatives are introduced. Also considered in information sharing are privacy, security, and quality concerns. Chapter 5 completes the guidance on how a RFP should be organized, what it should contain, and notes on content. A basic template for an RFP is provided. In conclusion, chapter 6 provides general guidance on strategies for evaluating proposals. Local regulations may dictate how an agency evaluates proposals in some cases. In other cases, an agency may need to develop a set of criteria and a scoring rubric. The guide presents an example of criteria and respective weights according to what is essential. Such criteria range from the applicant‘s ability to adhere to proposal instructions to economic feasibility and justification of costs. Appended SWOT matrix worksheet, community corrections RFP system requirements, and vendor software demonstration script
Main Term(s): Corrections management
Index Term(s): Probation or parole agencies ; Correctional information systems ; Automation ; Community-based corrections (adult) ; Community-based corrections (juvenile) ; Case management ; BJA grant-related documents
Sponsoring Agency: Bureau of Justice Assistance
US Dept of Justice
Office of Justice Programs
United States of America
Grant Number: 2010-DB-BX-K02
Sale Source: American Probation and Parole Assoc
P.O. Box 11910
Iron Works Pike
Lexington, KY 40578
United States of America
Type: Administration/Management Material ; Report (Technical Assistance)
Country: United States of America
Language: English
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