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NCJRS Abstract

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NCJ Number: 114969 Find in a Library
Title: Report Writing: Do It Right the First Time!
Journal: FBI Law Enforcement Bulletin  Volume:57  Issue:12  Dated:(December 1988)  Pages:2-4
Author(s): W T Seay
Date Published: 1988
Page Count: 3
Sponsoring Agency: National Institute of Justice/
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NCJRS Photocopy Services
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Sale Source: National Institute of Justice/
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United States of America
Document: PDF
Type: Issue Overview
Language: English
Country: United States of America
Annotation: Report writing is an integral part of police work, that requires clarity, completeness, and correctness.
Abstract: Plain language should be used to convey a clear meaning Police jargon, bureaucratic language, and excess verbiage do not make for a good or acceptable report. A complete report begins by asking who, what, when, where, why, and how. A report is a statement of facts, and its readers rely on it to be thorough and accurate. A report should deal with only one subject, describe the subjects in full, and be directed to the commanding officer. The first paragraph should contain a brief summary of the problem, the reason for the report, the conclusion, and any recommendations. Events or incidents should be described briefly, paragraphs should be numbered, and abbreviations should be avoided. Steps taken to investigate the subject should be outlined, including conversations with complainants or witnesses. At the end of the report, conclusions should be stated and recommendations should be repeated. It is also advisable to attach copies of all pertinent statements, reports, forms, diagrams, or photographs. A cover report should be written to serve as a comprehensive summary of all the material when multiple reports to departmental personnel are required. Reports should be reviewed by superior officers for completeness, correctness, and clarity.
Main Term(s): Police report writing training
Index Term(s): Police policies and procedures
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