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NCJ Number: 34462 Find in a Library
Title: PRIVACY ACT OF 1974 - A REFERENCE MANUAL FOR COMPLIANCE
Author(s): A A BUSHKIN; S I SCHAEN
Date Published: 1976
Page Count: 197
Sponsoring Agency: System Development Corporation
McLean, VA 22101
Sale Source: System Development Corporation
Privacy Project
7929 Westpark Drive
McLean, VA 22101
United States of America
Language: English
Country: United States of America
Annotation: THIS MANUAL ORGANIZES THE AVAILABLE INFORMATION ON THE PRIVACY ACT AND ITS INTERPRETATIONS IN ORDER TO PROVIDE A SINGLE REFERENCE ON THE ACTIONS THAT A FEDERAL AGENCY MUST TAKE TO COMPLY WITH THE PRIVACY ACT PROVISIONS.
Abstract: IN RESPONSE TO THE GROWING POSSIBILITIES FOR ABUSE OF INFORMATION SYSTEMS, THE U.S. CONGRESS ENACTED THE PRIVACY ACT OF 1974, WHICH EXTENDS TO THE CITIZEN CERTAIN PRIVILEGES FOR EXAMINING HIS RECORD AND FOR CAUSING IT TO BE CORRECTED IF IT IS IN ERROR. IN ADDITION, THE ACT SETS RULES FOR THE BEHAVIOR OF FEDERAL AGENCIES, REQUIRING THEM TO CREATE NEW PROCEDURES, ADAPT THEIR RECORD KEEPING PROCESSES, AND TO MAKE VISIBLE FOR THE FIRST TIME MANY DETAILS OF THEIR RECORD-KEEPING SYSTEMS. THIS BOOK IS A COMPREHENSIVE DISCUSSION OF THE ACTIONS THAT A FEDERAL AGENCY MUST TAKE TO COMPLY WITH THE PROVISIONS OF THE PRIVACY ACT. THE AUTHORS OF THE MANUAL AVOID MAKING INTERPRETATIONS OF THE BASIC COMPLIANCE REQUIREMENTS OF THE ACT, PREFERRING INSTEAD TO QUOTE SPECIFIC PROVISIONS OF THE ACT AND THE INTERPRETATION OF THOSE PROVISIONS BY RECOGNIZED SOURCES - THE OFFICE OF MANAGEMENT AND BUDGET (OMB) GUIDELINES IN PARTICULAR. HOWEVER, TECHNICAL INTERPRETATIONS ARE OFFERED IN AN ATTEMPT TO MAKE THIS DOCUMENT USEFUL TO SYSTEM MANAGERS AND OTHERS INVOLVED WITH AUTOMATED SYSTEMS OF RECORDS. THE MANUAL OPENS WITH A GENERAL INTRODUCTION TO 'PRIVACY' AS WELL AS A BRIEF SUMMARY OF AN INDIVIDUAL'S RIGHTS UNDER THE ACT. THIS DISCUSSION IS THEN CONTINUED WITH EMPHASIS ON CLARIFYING CERTAIN FUNDAMENTAL DECISIONS, PARTICULARLY WITH REGARD TO DETERMINING WHICH INFORMATION SYSTEMS ARE COVERED BY THE ACT. AFTER PROVIDING THIS BACKGROUND INFORMATION, THE MANUAL OFFERS AN IN-DEPTH EXAMINATION OF THE IMPORTANT PROVISIONS OF THE ACT. THE BASIC COMPLIANCE REQUIREMENTS OF THE ACT ARE REVIEWED BY CITING THE TEXT OF THE ACT, THE OMB GUIDELINES, AND THE LEGISLATIVE HISTORY. IN PARTICULAR, THE MATERIAL IS ORGANIZED FUNCTIONALLY SO THAT AN AGENCY OFFICIAL FACED WITH A SPECIFIC FUNCTIONAL COMPLIANCE REQUIREMENT, SUCH AS RESPONDING TO A REQUEST TO AMEND A RECORD, WILL BE ABLE TO FIND ALL OF THE RELEVANT COMPLIANCE STEPS LOCATED IN ONE PLACE. THE TECHNICAL CONSIDERATIONS WHICH MUST BE ADDRESSED IN ORDER FOR AUTOMATED SYSTEMS TO COMPLY WITH THE ACT ARE REVIEWED IN DETAIL. FINALLY, THE MANUAL DISCUSSES PROVISIONS OF THE ACT WHICH ARE SPECIFICALLY CONCERNED WITH PROVIDING SAFEGUARDS AGAINST ACCIDENTAL OR INTENTIONAL ABUSE OR MISUSE OF INFORMATION IN A SYSTEM OF RECORDS. THE APPENDED MATERIALS INCLUDE A LIST OF REFERENCES, A COPY OF THE PRIVACY ACT ITSELF, AN OUTLINE OF THE BASIC COMPLIANCE REQUIREMENTS OF THE ACT, AND THE TEXTS OF THE RELEVANT SECTIONS OF THE SENATE REPORT DEALING WITH SAFEGUARDS. (SNI ABSTRACT)
Index Term(s): Data integrity; Data security; Federal government; Information Systems and Technology; Laws and Statutes; Legislation; Privacy Act of 1974; Reference materials; Right of privacy
To cite this abstract, use the following link:
http://www.ncjrs.gov/App/publications/abstract.aspx?ID=34462

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