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NCJ Number: 49928 Find in a Library
Title: ASSESSMENT OF RECORDS MANAGEMENT PRACTICES IN THE CIRCUIT AND DISTRICT COURTS OF LANE COUNTY, EUGENE, OREGON
Author(s): H J KOENIG
Corporate Author: American University
Law School Institute for Advanced Studies in Justice
United States of America
Date Published: 1978
Page Count: 37
Sponsoring Agency: American University
Washington, DC 20016
National Institute of Justice/
Rockville, MD 20849
US Dept of Justice
Washington, DC 20531
Contract Number: J-LEAA-013-76
Publication Number: TA-374
Sale Source: National Institute of Justice/
NCJRS paper reproduction
Box 6000, Dept F
Rockville, MD 20849
United States of America
Document: PDF
Language: English
Country: United States of America
Annotation: WITH TECHNICAL ASSISTANCE FROM THE LEAA, THE RECORDS MANAGEMENT PRACTICES IN CIRCUIT AND DISTRICT COURTS OF LANE COUNTY, OREG., WERE STUDIED, AND RECOMMENDATIONS FOR THEIR IMPROVEMENT WERE MADE.
Abstract: DURING SITE WORK, IT WAS OBSERVED THAT THE DISPOSITION OF INACTIVE RECORDS WAS AT A VIRTUAL STANDSTILL. THIS LACK OF ACTION WAS ATTRIBUTED TO ONE OR MORE OF THE FOLLOWING: CONFLICTING AND AMBIGUOUS STATE STATUTES AND ADMINISTRATIVE RULES GOVERNING THE RETENTION OF COURT RECORDS, INCOMPLETE COVERAGE OF COURT RECORDS IN EXISTING RECORD SCHEDULES, UNREASONABLE RETENTION OF SOME COURT RECORDS BROUGHT ABOUT BY ARBITRARY DECISIONS OR LEGISLATIVE MANDATES, ONE-TIME CLERICAL ERRORS OR LOSS OF COURT FILES, LACK OF COMPREHENSIVE COURT RETENTION SCHEDULES, BUILT-IN FEARS ABOUT DESTROYING COURT RECORDS EVEN THOUGH DESTRUCTION WAS AUTHORIZED, FAILURE OF THE COURTS TO TAKE THE INITIATIVE IN APPRAISING THE VALUE OF ITS OWN RECORDS, AND LACK OF COORDINATED ACTION AT THE STATE LEVEL TO APPRAISE REALISTICALLY THE VALUE OF COURT RECORDS. VARIOUS OTHER ASPECTS OF RECORDS MANAGEMENT PRACTICES WERE EVALUATED, AND CONCLUSIONS AND RECOMMENDATIONS RELEVANT TO THE IMPROVEMENT OF THESE PRACTICES WERE DERIVED. THE RECOMMENDATIONS CONCERN CIRCUIT COURT CASE FILES (ADOPTIONS, CHANGE OF NAME, CIVIC AND DOMESTIC, CRIMINAL CASES, DELAYED BIRTHS, RECIPROCAL CASES, TAX FORECLOSURE, AND USERS OF DRUGS), MICROFILMING CASE PAPERS, THE CASE PROGRESS DOCKET, EQUIPMENT RECORDS STORAGE, STATISTICAL REPORTING, RECORDS STORAGE DISPOSITION, THE DEVELOPMENT OF A COMPUTERIZED NUMBERING INFORMATION SYSTEM FOR CRIMINAL AND CIVIL CASES, TRAFFIC CASE FILES, MISDEMEANOR CASE FILES, FELONY CASE FILES, CIVIL CASE FILES. SAMPLE FORMS, WORKSHEETS, AND A DESCRIPTION OF SPACE-SAVING TECHNIQUES DESIGNED TO IMPROVE RECORDS MANAGEMENT ARE CONTAINED AS EXHIBITS. (DEP)
Index Term(s): Court records; Evaluation; Oregon; Records management; Reform
Note: CRIMINAL COURTS TECHNICAL ASSISTANCE PROJECT
To cite this abstract, use the following link:
http://www.ncjrs.gov/App/publications/abstract.aspx?ID=49928

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