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NCJRS Abstract

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NCJ Number: 69788 Add to Shopping cart Find in a Library
Title: Audit of New York City (NY) Department of Purchase
Corporate Author: New York City Dept of Investigation
United States of America
Date Published: 1976
Page Count: 12
Sponsoring Agency: National Institute of Justice/
Rockville, MD 20849
New York City Dept of Investigation
New York, NY 10038
Sale Source: National Institute of Justice/
NCJRS paper reproduction
Box 6000, Dept F
Rockville, MD 20849
United States of America
Language: English
Country: United States of America
Annotation: New York City's Department of Purchase was examined with respect to qualifications of bidders, the acceptance or rejection of bids, and the encouragement of competitive bidding.
Abstract: Through interviews with personnel at the department and examinations of applicable regulations, laws, files, and procedures, a task force found that the primary need for the city and the department of purchase is a redirection in the concept of the department's role. The city should not be satisfied and cannot afford an administrative function from a department charged with direct responsibility for over $100 million annually. Therefore, expert help should be sought from the private sector to install more sophisticated procurement techniques. Changes in organization, staffing, and methods will have to be instituted. Information, reporting, and recordkeeping must be improved with regard to gathering and analyzing statistics by vendor and by product for the number of awards, the cumulative value of awards, the vendors' performance in delivery, and analysis of cost levels. More effort must be devoted to broadening and upgrading buyers' expertise. A clear policy statement must be developed regarding the responsibilities among the office of management and budget, user agencies, the office of the comptroller, and the department of purchase. Manpower utilization must be improved. Warehousing distribution, and salvage alternatives must be explored. The functions of typing, filing, computers, addressograph machines, and other departmental operations must be analyzed to reduce overhead costs. Finally, a previously denied request for new computer equipment to establish an automatic inventory management system should be reevaluated.
Index Term(s): Accounting methods; Financial management; Grants or contracts; New York; Procurement procedures; Program budgeting; Records management
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