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NCJRS Abstract

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NCJ Number: 69905 Add to Shopping cart Find in a Library
Title: Lexington-Fayette Urban County, Kentucky - Records System Analysis - Law Enforcement Assistance Administration Police Technical Assistance Report
Corporate Author: Westinghouse Justice Institute
United States of America
Date Published: 1976
Page Count: 57
Sponsoring Agency: Lexington/Fayette Urban Cty Government
Lexington, KY 40505
National Institute of Justice/
Rockville, MD 20849
US Dept of Justice
Washington, DC 20531
Westinghouse Justice Institute
Arlington, VA 22202
Contract Number: J-LEAA-003-76
Publication Number: 76-65
Sale Source: National Institute of Justice/
NCJRS paper reproduction
Box 6000, Dept F
Rockville, MD 20849
United States of America
Language: English
Country: United States of America
Annotation: In response to a request for technical assistance from the Lexington-Fayette (KY) Urban County Chief of Police, a study was made of the police division's recordkeeping system for criminal records and operational activities.
Abstract: An analysis of the records system reveals a multiplicity of report forms, a lack of forms control, a lack of uniformity between related departmental units, duplication, and multiple numbering systems. The absence of a centralized and formalized system of forms control is identified as the most important recordkeeping problem. The major recommendation regarding this area is the assignment of specific person(s) in the planning division to the responsibility of reviewing and approving all plans for forms design, revision, or modification. The study examines in detail a total of 25 reports and records and makes recommendations for consolidation, revision, continued use, or elimination. Some of the forms studied include the dispatch card, the daily bulletin, the missing person report, vehicle impounding record, traffic accident report, arrest record, case summary sheet, field investigation card, and the criminal intelligence information report. Specific recommendations for a centralized records system are described in a separate section. The appendix includes examples of report forms.
Index Term(s): Kentucky; Police records; Records management; Technical assistance reports
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