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NCJRS Abstract

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NCJ Number:	69905

Title:	Lexington-Fayette Urban County, Kentucky - Records System Analysis - Law Enforcement Assistance Administration Police Technical Assistance Report

Corporate Author:	Westinghouse Justice Institute United States of America

Date Published:	1976

Page Count:	57

Sponsoring Agency:	Lexington/Fayette Urban Cty Government Lexington, KY 40505 National Institute of Justice/ Rockville, MD 20849 US Dept of Justice Washington, DC 20531 Westinghouse Justice Institute Arlington, VA 22202

Contract Number:	J-LEAA-003-76

Publication Number:	76-65

Sale Source:	National Institute of Justice/ NCJRS paper reproduction Box 6000, Dept F Rockville, MD 20849 United States of America

Language:	English

Country:	United States of America

Annotation:	In response to a request for technical assistance from the Lexington-Fayette (KY) Urban County Chief of Police, a study was made of the police division's recordkeeping system for criminal records and operational activities.

Abstract:	An analysis of the records system reveals a multiplicity of report forms, a lack of forms control, a lack of uniformity between related departmental units, duplication, and multiple numbering systems. The absence of a centralized and formalized system of forms control is identified as the most important recordkeeping problem. The major recommendation regarding this area is the assignment of specific person(s) in the planning division to the responsibility of reviewing and approving all plans for forms design, revision, or modification. The study examines in detail a total of 25 reports and records and makes recommendations for consolidation, revision, continued use, or elimination. Some of the forms studied include the dispatch card, the daily bulletin, the missing person report, vehicle impounding record, traffic accident report, arrest record, case summary sheet, field investigation card, and the criminal intelligence information report. Specific recommendations for a centralized records system are described in a separate section. The appendix includes examples of report forms.

Index Term(s):	Kentucky; Police records; Records management; Technical assistance reports



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