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NCJRS Abstract

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NCJ Number: 78888 Find in a Library
Title: Data Base Management Approach to Privacy Act Compliance
Author(s): E Fong
Corporate Author: US Dept of Commerce
National Bureau of Standards
United States of America
Date Published: 1977
Page Count: 36
Sponsoring Agency: National Institute of Justice/
Rockville, MD 20849
Superintendent of Documents, GPO
Washington, DC 20402
US Dept of Commerce
Washington, DC 20234
Publication Number: 500-10
Sale Source: Superintendent of Documents, GPO
Washington, DC 20402
United States of America

National Institute of Justice/
NCJRS paper reproduction
Box 6000, Dept F
Rockville, MD 20849
United States of America
Document: PDF
Language: English
Country: United States of America
Annotation: This report proposes a technical approach to compliance with certain requirements of the Privacy Act of 1974 through the use of generalized data base management systems (DBMS).
Abstract: Provisions of the act regarding personal record handling present new issues concerning effective use of DBMS by Federal agencies. In this work, requirements are translated into a set of computer data file procedures which can then implement those act compliance procedures amenable to automation. The use of DBMS appears to be a viable and technologically feasible solution to the effective implementation of many provisions. The Privacy Act of 1974 sets forth requirements governing Federal agency personnel recordkeeping practices. The key to act administration is the establishment of policies which control the use of personal data. The requirements imply that certain data usage and dissemination be monitored and controlled. In this context, DBMS software possesses the following general properties: it facilitates operation on data such as data definition, data storage, data maintenance, data retrieval, and output; it facilitates reference to data by name and not by physical location; and it operates in a software environment which is not tied to a particular set of application programs or files. The data needed in support of compliance procedures assumes the existence of a data base containing personal information. Additional data fields are required for implementation of the act procedures. These fields include the consent field, the disclosure account field, and the dispute field. Several other files might be associated with a system of records containing personal information. Each act requirement is identified and translated side-by-side with the appropriate compliance procedure. The DBMS functions are implementable either via application programs or inherent in the data base software. Eleven references and two appendixes giving the Privacy Act requirements and correlations are provided.
Index Term(s): Computer aided operations; Computer generated reports; Computer privacy and security laws; Data collections; Data integrity; Federal government; Management Information Systems; Privacy Act of 1974; Privacy and security; Regulatory agencies; Techniques
Note: Reports on Computer Science and Technology.
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