Sample Letter Requesting a Proclamation or Resolution

Honorable [Name]
[Official Title]
Street Address or P.O. Box
City/State/Zip Code

Dear [Name]:

The 2002 National Crime Victims' Rights Week is April 21- 27, 2002. This annual commemorative week provides an excellent opportunity for our [City/County/State] to demonstrate its support for crime victims and those who serve them by educating our citizens about violence, victimization, and the importance of their support for victims' rights and services.

[Your organization] would be honored if you would sponsor an official [proclamation/resolution] to recognize April 21- 27, 2002, as [City/County/State] Crime Victims' Rights Week. Your [proclamation/resolution] would lead the community in our effort to bring honor to crime victims, and to extend official recognition to the important work of victim service providers. I have enclosed a sample [proclamation/resolution] which may help your office compose the appropriate [proclamation/resolution] for our [City/County/State].

Insert the following paragraph if you are sponsoring a public awareness event:.

[List of organizations co-sponsoring event] are sponsoring [describe event] on [date] at [time] at [location]. We hope you will attend this special event to present your [proclamation/resolution]. If you are unable to attend personally, we ask that you delegate an official representative to read the [proclamation/resolution] during our event.

If you or your staff have any questions concerning our request, the sample [proclamation/resolution], or 2002 National Crime Victims' Rights Week, please call me at [phone number]. I will follow-up with your office on this request in the next few days. As always, we appreciate your past support of [your organization's] efforts to support crime victims. Thank you for your consideration of this special request.

Sincerely,

Enclosure: [proclamation/resolution]

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